Workwise Default
14 sections · template
69f893d4abeaddd3ca2e7d0d
model claude-sonnet-4-6 · $2.3475
Tender Snapshot
16 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Tender Title
Official title of the tender as stated on the NIT or cover page
|
MODIFICATION IN FOAM POURER LINE OF TANKS- TK01, TK03, TK05, TK07 AND TK09 AT IRIMPANAM INSTALLATION | Found on the NIT cover page and GeM bid document as the official tender title. |
|
|
|
Tender Reference No / Tender ID
Unique tender reference number, GeM bid number, or NIT number
|
GEM/2025/B/6375793 | GeM Bid Number found on the GeM bidding document. |
|
|
|
Client / Owner Name
The organization issuing the tender — government body, PSU, or private company
|
Bharat Petroleum Corporation Limited (BPCL) | Identified as the owner/client on the NIT cover page and throughout the GCC. |
|
|
|
Tendering Authority / Department
The specific department or division within the client organization
|
Irimpanam Installation, Bharat Petroleum Corporation Limited | The tendering authority is identified as the Irimpanam Installation office of BPCL, as stated in the NIT and GeM document. |
|
|
|
Consultant Name (if any)
Third-party consultant or PMC hired by the client for this project
|
— | No third-party consultant or PMC is mentioned anywhere in the tender documents; the project is managed directly by BPCL's Engineer-in-Charge at Irimpanam Installation. | — |
|
|
PMC Name (if any)
Project Management Consultant, if different from the main consultant
|
— | No Project Management Consultant is referenced in any of the tender documents; BPCL handles project management internally through its GM Ops I/C and Engineer-in-Charge. | — |
|
|
Project Name
Name of the project or work being tendered
|
Modification in Foam Pourer Line of Tanks TK01, TK03, TK05, TK07 and TK09 at Irimpanam Installation | Project name is stated on the NIT cover page and the GeM bid document. |
|
|
|
Project Type / Vertical
Type of project — civil, MEP, EPC, supply-only, service contract, etc.
|
Mechanical Works – Tanks and Pipelines (Fire Water and Product Pipelines) – Service Contract | Described in the PQC as 'Mechanical Works- Tanks and Pipelines (Fire Water and Product Pipelines)' and classified as a custom bid for services on GeM. |
|
|
|
Location (City/State/Site)
Physical location where the work will be executed
|
Irimpanam, Kerala | The site is explicitly stated as Irimpanam Installation; Kerala is confirmed by statutory references in the Terms & Conditions. |
|
|
|
Work Type Keyword
Short keyword describing the nature of work — construction, installation, supply, etc.
|
Supply, Fabrication, Erection, Installation, Dismantling – Piping & Structural Works | The SOW covers supply, fabrication, erection, welding, and installation of GI/SS piping, structural steel, painting, and dismantling works. |
|
|
|
Tender Type
Single packet, two packet, or multi-packet bid structure
|
Two Packet Bid (Techno-Commercial Bid and Price Bid) | Explicitly stated as a two-part bid in the NIT and confirmed as 'Two Packet Bid' in the GeM bid details. |
|
|
|
Contract Type
Item rate, lump sum, percentage rate, turnkey, EPC, etc.
|
Item Rate Contract | The BOQ has individual items with unit rates; payment is based on actual measurement of executed quantities as per the GCC schedule of rates. |
|
|
|
Price Bid Structure
How the pricing is structured — schedule of quantities, BOQ format, lump sum
|
BOQ (Bill of Quantities) with unit rates for each line item, plus GST at 18% | The price bid is structured as a BOQ with 26 line items, each having a unit, quantity, rate and basic amount, with GST at 18% added to arrive at the final amount. |
|
|
|
Estimated Tender Value (if stated)
Estimated contract value or project cost mentioned by the buyer
|
183000 | The estimated bid value is not explicitly stated, but the EMD amount of Rs. 1,83,000 is mentioned in the GeM document; the PQC references single job experience of Rs. 29.33 Lakhs implying approximate tender value around Rs. 44 Lakhs, but no explicit estimated value is declared. EMD of Rs. 1,83,000 is stated on GeM (typically ~0.5-1% of value). Returning EMD value as the only numeric value found; estimated value is not explicitly stated. |
|
|
|
Bid Submission Mode
Online (GeM/CPPP/e-tender) or offline (physical submission)
|
Online (GeM Portal – https://gem.gov.in/) | The NIT and GeM document confirm that bids are to be submitted online through the GeM portal. |
|
|
|
Language / Currency
Language of bid submission and currency for pricing
|
English / Indian Rupees (INR) | The NIT states bids and all correspondence shall be in English only; pricing is in INR with GST applicable as per Indian tax norms. |
|
|
Bid Timeline & Dates
8 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Tender Issue Date
Date when the tender was published or made available for download
|
2025-06-23 | The invitation letter is dated 23.06.2025, and the GeM bid document also shows Dated: 23-06-2025. |
|
|
|
Pre-Bid Meeting Date/Time
Scheduled date and time for the pre-bid conference or meeting
|
2025-06-27T10:00:00 | Pre-bid date and time are explicitly stated in the GeM bid document as 27-06-2025 10:00:00. |
|
|
|
Site Visit Details
Details of mandatory or optional site visit — date, time, contact person
|
Vendor must visit site before quoting online on GeM Portal; pre-bid venue is Admin building, contact Miran M Vaghela, Sr. HSSE Manager, Irimpanam Installation, Mob: 9033370396 | Site visit is mandatory per PQC criteria and the pre-bid venue details are provided in the GeM bid document. |
|
|
|
Last Date for Queries
Deadline for submitting clarification requests or queries
|
2025-07-07 | The NIT states that clarifications will be responded to for requests received not later than 7 days prior to the date of opening of tenders (bid opening 14-07-2025), implying the last date for queries is 07-07-2025. |
|
|
|
Bid Submission Deadline
Final date and time by which bids must be submitted
|
2025-07-14T15:00:00 | Both the NIT and the GeM bid document state the last date of online bid submission as 14.07.2025 at 15:00 HRS. |
|
|
|
Technical Bid Opening Date
Date when technical bids will be opened and evaluated
|
2025-07-14T15:30:00 | The GeM bid document states the bid opening date/time as 14-07-2025 15:30:00, which corresponds to the technical bid opening under two-packet bid process. |
|
|
|
Commercial Bid Opening Date
Date when price/commercial bids will be opened (after technical qualification)
|
— | The documents specify that the bid opening date/time is 14-07-2025 15:30:00 (from GeM portal), but this refers to the overall bid opening; the tender follows a two-part bid process where price bids are opened only after technical qualification, but no specific separate date is stated for commercial/price bid opening. |
|
|
|
Bid Validity Period
Duration for which the bid must remain valid after submission — usually in days
|
120 days | Both the NIT and the GeM bid document state bid validity as 120 days from the date of opening of the bid. |
|
|
EMD & Securities
6 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
EMD Amount
Earnest Money Deposit amount in INR — look for EMD, bid security, or bid bond
|
183000 | EMD amount of Rs. 1,83,000 is explicitly stated in the GeM bid details document. |
|
|
|
EMD Form
Acceptable forms of EMD — bank guarantee, demand draft, FDR, online payment
|
Crossed Demand Draft / Electronic Funds Transfer (NEFT) to BPCL Bank Account / Bank Guarantee executed by any Scheduled Bank approved by RBI | Acceptable forms of EMD are specified in GCC Clause 6(a) — Demand Draft, Electronic Funds Transfer, or Bank Guarantee from a scheduled bank. |
|
|
|
EMD Exemption Rule
Who is exempt from EMD — MSE, NSIC, startup registered, etc.
|
MSE (Micro and Small Enterprises) registered with DIC / KVIC / KVIB / Coir Board / NSIC / Directorate of Handicraft and Handloom / Udyog Aadhaar Memorandum or any body specified by Ministry of MSME are exempt from EMD. Under MSE category, only manufacturers for goods and service providers for services are eligible; traders are excluded. | EMD exemption rule is stated in GCC and the GeM bid document for MSEs with valid registration certificates. |
|
|
|
PBG Requirement
Performance Bank Guarantee percentage or amount required after contract award
|
10% of basic contract value; to be submitted within 15 days of receipt of LOA/notification of award. Note: NIT Section V states 3% upfront within 15 days of LOA, but clarifies this supersedes GCC clause 18.1 and the revised value is 10% of Basic Contract Value. | Section V of the NIT states PSD of 3% upfront within 15 days of LOA but explicitly notes the revised value is 10% of Basic Contract Value superseding GCC clause 18.1; GCC clause 18 also specifies 10% of basic contract value as security deposit via Bank Guarantee. |
|
|
|
Retention / Security Deposit
Percentage or amount retained from each bill as security deposit
|
10% of PO value retained as retention money for 6 months/180 days from date of PO if Security Deposit or PBG is not submitted; released after completion of one year from date of issue of PO. Alternatively, 10% deducted from each running account bill if PBG not submitted upfront. | Retention money terms are stated in the SOW Terms & Conditions and also in NIT Section V and GCC Clause 18. |
|
|
|
Any Other BGs
Any additional bank guarantees required — advance payment BG, mobilization BG, etc.
|
Vendor shall submit a bank guarantee of 10% of the contract value (valid till period of contract plus six months invocation period) as per SOW Terms & Conditions. The NIT also mentions a proforma bank guarantee for EMD/Security Deposit. No separate mobilization BG or advance payment BG is mentioned. | The SOW Terms & Conditions explicitly require a BG of 10% of contract value; no separate advance payment or mobilization BG is mentioned anywhere in the documents. |
|
|
Corrigendum Tracker
2 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Corrigendum Exists
Whether any corrigendum, addendum, or amendment has been issued
|
No | No corrigendum, addendum, or amendment documents were found in any of the provided tender files; all documents are original tender issue documents dated 23-06-2025. |
|
|
|
Corrigendum Summary
Summary of key changes made through corrigendum — dates, specs, terms modified
|
— | No corrigendum, addendum, or amendment document was found in the tender package; the GCC mentions that addenda/corrigenda may be issued prior to bid opening but no such document is present in the uploaded files. | — |
|
Scope Table (High Level)
7 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Scope Summary (1-3 lines)
Brief overview of the entire scope of work in 1-3 sentences
|
The scope covers modification of foam pourer lines for Tanks TK01, TK03, TK05, TK07 and TK09 at BPCL Irimpanam Installation, involving supply, fabrication, erection and welding of MS/GI/SS piping systems, structural steel works, dismantling of existing pipelines and valves, painting, and supply & fixing of medium velocity water spray nozzles. Civil works including PCC, RCC, steel reinforcement and excavation are also included. | Scope summary derived from the Tender Schedule (SOW) listing 26 line items covering piping, structural, painting, civil and fire protection works for foam pourer line modification at Irimpanam Installation. |
|
|
|
Systems Covered (Short Tags)
Key systems or components covered — electrical, HVAC, plumbing, fire fighting, etc.
|
GI piping, SS piping (SS304), Fire water piping, Structural steel (MS/GI handrails), Painting (structural & fire water lines), Civil works (PCC/RCC/excavation), Dismantling (pipelines & valves), Medium velocity water spray nozzles, Steel reinforcement | Systems/components identified from the 26 BOQ line items in the Tender Schedule covering piping, structural, civil, painting, and fire protection elements. |
|
|
|
Supply vs Installation Split
Whether the contract covers supply only, installation only, or both
|
Both supply and installation — the contract covers supply, fabrication, erection, welding, and installation of piping, structural steel, fittings, valves, and spray nozzles. Some pipe materials (IS 1239/3589) for fire water lines are supplied by BPCL as free issue; SS304 pipes are in contractor's supply scope. | The SOW specifies both supply and installation for most items; BPCL provides free issue materials for certain fire water piping items (PIPE AG FW 4-8") while SS304 pipe supply is in contractor scope. |
|
|
|
Testing & Commissioning in Scope
Whether testing and commissioning is included in the contractor scope
|
Yes | Testing and commissioning (hydrostatic testing, DP testing, flushing, drying) is explicitly included in the scope for piping, fittings, bends, reducers, and valves across multiple BOQ items. |
|
|
|
AMC / O&M in Scope
Whether annual maintenance or operations & maintenance is part of the scope
|
No | No AMC or O&M scope is mentioned in the tender documents; the contract is for one-time modification/construction work with a 45-day delivery period and 1-year contract validity. |
|
|
|
Warranty / DLP Mentioned
Whether warranty or defect liability period is mentioned and its duration
|
Yes | Warranty of 1 year is mentioned for supplied materials/items and 5 years for paints from date of receipt; GCC also specifies a 12-month defect liability period from date of completion. |
|
|
|
Key Exclusions (Single Field)
Items explicitly excluded from the contractor scope
|
Painting of pipelines (paid separately); radiography (paid separately, 10% radiography may be required); flanges for SS304 pipeline (paid separately under other BOQ item); painting of external surface of GI pipes and fittings; water for flushing/hydrotesting to be arranged by contractor at own cost (not a BPCL supply). | Key exclusions/separately paid items are explicitly noted within individual BOQ item descriptions in the SOW. |
|
|
Execution & Site Assumptions
9 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Site Office Responsibility
|
Contractor is responsible for providing and maintaining an office at the site (if space provided by owner) for accommodation of agent and staff; on completion, contractor must remove all temporary works and have the site cleaned. | GCC clause 33 states the contractor shall provide and maintain a site office; GCC Section II clause 2.3 states the owner will at discretion make land available but contractor shall at own cost construct temporary buildings. |
|
|
|
Utilities Responsibility
|
Contractor is responsible for arranging water, electricity, and other utilities at own cost; water for flushing/hydrotesting to be arranged by contractor at his own cost. | SOW document states water for flushing/hydrotesting to be arranged by contractor; GCC Section II states utilities such as water, electricity etc. are to be provided/arranged by the tenderer at his cost. |
|
|
|
Access & Work Restrictions
|
Entry into BPCL areas is restricted; only pass holders and vehicles with special permits are allowed. Access to work spots within premises is regulated by permits issued for each area. Non-availability of access roads or permits shall not be a cause for delay claims or extra compensation. | GCC Section II clause 2.1 explicitly describes the access restrictions and permit requirements for entry into BPCL premises. |
|
|
|
Tools & Equipment Responsibility
|
Contractor is responsible for arranging all tools, tackles, construction plant and equipment required for the completion of work; vendor shall arrange all tools and tackles pertaining to installation of the system. | SOW Terms & Conditions and GCC clause 55 both place the responsibility of tools, tackles and equipment on the contractor. |
|
|
|
Safety & PPE Responsibility
|
Safety is the responsibility of the vendor. All applicable safety norms of BPCL must be complied with. Vendor must provide all required PPEs (Protective Coverall/Boiler Suit, splash-resistant goggles, Electrical Hand Gloves, IS Approved Electrical Safety Shoes) for service engineers deputed. | SOW Terms & Conditions under 'SAFETY' explicitly list PPE requirements and state that safety of service engineers is vendor's responsibility. |
|
|
|
Housekeeping & Site Cleanliness
|
Contractor must cart away all debris and dispose of it without causing complaints from local/municipal/government authorities. On completion, all temporary works, sheds and rubbish must be cleared off the site to the satisfaction of the Engineer-in-Charge. Metal scraps and surplus materials must be returned or disposed as directed. | GCC clause 83.3 details the site clearing requirements and contractor responsibilities for housekeeping upon completion. |
|
|
|
Site Security & Storage Rules
|
Vendor must furnish details of service engineers in BPCL's prescribed format before deployment; gate passes are to be issued and worn at all times inside the depot. Personnel are subject to security checks at gate. No prohibited items to be taken inside the plant. Contractor must construct suitable godowns for safe storage of materials against damage, fire, theft, etc. and employ necessary watch-and-ward establishment. | SOW Terms & Conditions under 'SECURITY AND DISCIPLINE' and GCC clause 57 detail security and storage responsibilities. |
|
|
|
Statutory Labor Requirements
|
Vendor must comply with all statutory requirements under Labour Act 1970, Payment of Wages Act, Gratuity Act, Minimum Wages Act, PF Act, ESI Act, Kerala State Tax on Professions Act, Apprentices Act 1961, Contract Labour (Regulation and Abolition) Act 1970, Building and Other Construction Workers Act 1996, and all other applicable labour laws. Contractor to register under applicable Acts and obtain necessary certificates. | Both the SOW Terms & Conditions and GCC Section VIII comprehensively list the statutory labour requirements applicable to the contractor. |
|
|
|
Permits & Work Authorization
|
Work permits are required for each area within BPCL premises. Hot work requires proper authorization/permit; working without a permit results in financial penalties (Rs 6,000/- per occasion for cold work, Rs 12,000/- per occasion for hot work plus possible delisting). Contractor must comply with all work permit conditions. | The HSE/Safety document lists specific penalties for working without permits, and GCC and NIT both require compliance with work permit systems and access permit requirements. |
|
|
Approvals & Statutory
3 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Approval Responsibility Matrix
|
Engineer-in-Charge (BPCL) is responsible for approving materials, drawings, work execution, test certificates, and completion certification. Contractor is responsible for obtaining work permits, statutory registrations (EPF/ESI/GST/Labour), and police verification of staff. Third-party (TPIA/NABCB) verifies BQC financial documents. BPCL's Engineer-in-Charge has final authority on all site instructions, measurements, rate disputes, and defect rectification. | Approval responsibilities are distributed across GCC clauses (materials approval by EIC, drawing approval, statutory compliance by contractor) and NIT sections (TPIA verification of BQC documents by contractor, EIC sign-off on payments and completion). |
|
|
|
Mandatory Certificates / Licenses
|
[GST Registration Certificate (self-attested copy) PAN/TAN/GIR Card (self-attested copy) EPF/ESIC Registration Certificate (self-attested copy) Firm/Company Registration Certificate (self-attested copy) Experience Certificate of similar work in Central/State Govt/PSU (last 3 years) Audited Balance Sheet and P&L for last 3 consecutive years with Income Tax Return Partnership Deed or Sole Proprietorship Affidavit / MOA-AOA as applicable UDIN number on CA-certified documents TPIA-verified copies of BQC financial documents (NABCB ISO/IEC 17020 Type A) Police Verification Certificate (PVC) for contract staff Aadhaar Card copy for contract staff Test Certificates for materials supplied (prior to payment) Delivery Challan for materials GST-compliant invoice Social Media T&Cs declaration (signed/stamped) Declaration of no Holiday Listing / Blacklisting Declaration of no near relative working in BPCL Land Border compliance declaration PPLC / MSE undertaking (if applicable) Authorization letter (if signatory is not the bidder) Bank Guarantee / PBG (10% of contract value, valid through DLP + 6 months claim period)] | Mandatory certificates and licenses are listed across the NIT (Section II, Checklist in Section VII) and GCC documents. |
|
|
|
Inspection / Third-Party Requirements
|
1) TPIA (Third Party Inspection Agency) registered under NABCB ISO/IEC 17020 Type A is required to verify and certify all BQC financial qualification documents submitted by the bidder. 2) Manufacturer's test certificates are required for all materials supplied by the contractor before payment is released. 3) Engineer-in-Charge (BPCL) has full authority to inspect works at any time at site or at contractor/sub-contractor premises. 4) Hydrostatic testing of pipelines (at 15.8 kg/cm2 for GI/FW lines; 10.5 kg/cm2 for SS lines) is mandatory. 5) 100% DP (Dye Penetrant) testing of butt joints is required for above-ground pipelines. 6) 10% radiography of joints may be required (paid separately). 7) HSE safety checklist pre-qualification checks including workers' compensation, safety performance records, and inspection of lifting/pressure equipment are required (per HSE doc). | Inspection and third-party requirements are drawn from the SOW (hydrotesting, DP testing, radiography clauses), NIT (TPIA for BQC documents), GCC (EIC inspection authority, material test certificates), and HSE document (contractor safety pre-qualification checklist). |
|
|
Commercial Terms
11 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Payment Terms Summary
Payment schedule — milestone-based, monthly RA bills, percentage on completion, etc.
|
Payment through NEFT within 15 days of submission of certified invoice; 75% of Running Account (RA) bill released within 15 calendar days of receipt of RA bill duly certified by EIC; balance payment within 30 days after detailed scrutiny. Payment subject to: (a) submission of Test Certificates, (b) Delivery Challan, (c) all records pertaining to materials procurement, (d) GST-compliant invoice. | Payment terms found in both the SOW Terms & Conditions (page 12) and GCC (Clause 80), with consistent details on NEFT payment within 15 days and RA bill split of 75%/25%. |
|
|
|
Invoicing & Measurement Basis
How work is measured and invoiced — joint measurement, running account bills
|
All measurements in metric system; joint measurement by Engineer-in-Charge representative and contractor's authorized agent progressively recorded in measurement book; contractor submits monthly bill before expiry of 1st week of succeeding month; payment based on actual executed quantities as per schedule of rates; specific items paid in inch-metre (INM), inch-dia (IND), KG, M2, M3 or EA as per BOQ. | Measurement and billing procedures are detailed in GCC Clause 76, and unit-of-measurement details are specified in the SOW/BOQ for each line item. |
|
|
|
Price Basis
Whether prices are firm, subject to escalation, or linked to price index
|
Firm price throughout the order period; no price escalation or de-escalation allowed. Rates quoted shall remain firm till issue of final completion certificate. | Firm price basis explicitly stated in both the SOW Terms & Conditions (page 11) and NIT (page 14), and also reinforced in GCC Clause 75. |
|
|
|
Taxes & Duties
Tax treatment — inclusive/exclusive of GST, who bears which taxes
|
GST (18%) payable extra as per prevalent norms, shown separately in BOQ. New taxes introduced after bid submission date are on BPCL's account during contract period; downward variation in taxes to be passed on to BPCL. Contractor bears all existing taxes, duties, royalties. GST on LD amounts also applicable and collected in addition to LD. | Tax treatment is detailed in the NIT (pages 3, 15-17), BOQ (GST line item), and GCC (Clause 86), with new-tax provisions in NIT Section VI. |
|
|
|
LD / Penalties
Liquidated damages rate and maximum cap for delays — usually percentage per week
|
LD @ 0.5% per week of delay or part thereof, subject to maximum of 5% of the contract value, applicable for delay beyond 15 days after scheduled completion or call-off. HSE violations also attract financial penalties per the HSE document (e.g., Rs 6,000–Rs 12,000 per occasion for permit violations). | LD clause stated in SOW Terms & Conditions (page 12) and GCC Clause 22; HSE financial deterrents found in the HSE/Safety document (pages 3–4). |
|
|
|
Bonus / Incentives
Any early completion bonus or performance incentives offered
|
— | No bonus or early completion incentive clause was found in any of the tender documents including the NIT, SOW, GCC, or Terms & Conditions; only penalty/LD clauses are mentioned. | — |
|
|
Insurance Requirements
Types of insurance required — CAR, workmen compensation, third party, etc.
|
Contractor must carry: (1) Employees State Insurance (ESI) as per ESI Act 1948; (2) Workmen's Compensation and Employer's Liability Insurance for all contractor employees; (3) Automobile Liability Insurance for all vehicles; (4) any other insurance required under law or by the Owner. Owner covers project material and equipment under Marine-cum-Erection Insurance Policy. | Insurance requirements are detailed in GCC Clause 87 and the Memorandum of Agreement section (Clause 18 of MoA). |
|
|
|
Subcontracting Rules
Whether subcontracting is allowed, restricted, or requires prior approval
|
Subcontracting/subletting is NOT allowed. Vendor shall not be permitted to sublet or assign any part of the contract. GCC also states sub-letting generally not permitted; however, Owner may permit on specific cases with prior written consent of Engineer-in-Charge, with contractor remaining fully responsible. | SOW Terms & Conditions (page 10) explicitly prohibits subletting; GCC Clause 35 provides the detailed framework, which generally prohibits but allows case-by-case approval. |
|
|
|
Change Orders / Variations
How variations and extra items are handled — rate determination, approval process
|
Engineer-in-Charge has power to order alterations, additions, omissions, or substitutions. Rates for variations: (a) same rate if item exists in contract; (b) derived from similar items in contract; (c) if not determinable, based on prevailing market rates of materials plus labour cost at schedule plus 10% for supervision/overheads/profit. Quoted rates hold for variations within ±25% of estimated contract value; beyond ±25%, contractor may claim rate revision. Reduction in contract value beyond -25% of TCV attracts cost compensation at 10% of reduction; increase beyond +50% of TCV attracts 10% discount on the excess. | Change order / variation provisions are detailed in GCC Clauses 62 and 63. |
|
|
|
Dispute Resolution
Mechanism for dispute resolution — arbitration, mediation, court jurisdiction
|
Disputes referred to a Sole Arbitrator under SCOPE Forum of Arbitration Rules; seat of arbitration at the region/HQ from where tender was floated (Mumbai or Ernakulam for Kochi Refinery); proceedings in English; costs equally borne unless directed otherwise. For disputes between CPSEs/Government Departments, resolution through AMRCD as per DPE OM dated 22-05-2018. Jurisdiction: Courts at Mumbai (or Ernakulam for Kochi Refinery) exclusively. | Dispute resolution and jurisdiction provisions are in GCC Clauses 94 and 95, and also referenced in NIT Section VI and the Memorandum of Agreement. |
|
|
|
Termination & Force Majeure
Conditions for contract termination and force majeure clause details
|
Termination triggers: (i) breach/default of contract terms; (ii) criminal offence/moral turpitude; (iii) failure to follow BPCL instructions; (iv) for convenience by BPCL with 14 days written notice (contractor compensated for work done and reasonable sub-contractor termination costs, less previous payments). Risk purchase clause allows BPCL to engage alternate agency at contractor's risk and cost. Force Majeure: includes acts of terrorism, war, nuclear contamination, epidemics, natural disasters, nationwide strikes; excludes bad weather, third-party breach, commercial hardship. If FM continues for 180+ days in any 365-day period, either party may terminate with 30 days notice; contractor entitled only to payment for work performed up to FM commencement. | Termination and Force Majeure provisions are detailed in GCC Clauses 20, 41, and 42, and also in SOW Terms & Conditions (pages 11–12) and NIT Section VI. |
|
|
Technical Bid Compliance
4 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
PQC Summary (Eligibility)
Pre-qualification criteria — minimum turnover, experience, net worth, certifications required
|
Technical: Experience in Mechanical Works – Tanks and Pipelines (Fire Water and Product Pipelines) at Central/State Govt/PSU/Public Listed Company in last 3 years: one job ≥ Rs. 29.33 Lakhs OR two jobs each ≥ Rs. 18.33 Lakhs OR three jobs each ≥ Rs. 14.66 Lakhs. Financial: Minimum average annual turnover ≥ Rs. 11.0 Lakhs in at least one of preceding 3 financial years; positive Net Worth as per latest audited financials. Entity must have completed 3 financial years of existence. JV/Consortium bids not accepted. | PQC eligibility criteria found in Section II of the NIT (tender/1750684567.pdf) and corroborated by the standalone PQC documents (tender/1750684573.pdf and tender/1750684584.pdf). |
|
|
|
Documents Required in Technical Bid
List of documents to be submitted in the technical bid envelope
|
[EMD (Demand Draft / Bank Guarantee) All tender document pages – stamped and signed Pre-Bid Qualification Criteria documents (as per checklist) Self-attested copy of firm/company registration certificate Last 3 consecutive years income tax returns with audited Balance Sheet and P&L statement Self-attested copy of PAN card, GST certificate, EPF & ESIC certificate Self-attested copy of experience certificate (similar work, last 3 years) Declaration – no near relative working in BPCL Declaration – Blacklisting / Debarring Self-attested copy of Partnership Deed / Affidavit of sole proprietorship / MoA/AoA (as applicable) Authorization letter (if signatory is not the bidder) Annexure-A (MSE/SC/ST eligibility certificate) Annexure-B (Deviation Statement) Annexure-C (TPIA verified documents undertaking) Annexure-D (Holiday Listing declaration) TPIA-verified BQC (financial qualification) documents Bid Security / EMD Declaration / MSE Certificate & TPIA-verified CA Certificate Integrity Pact (if applicable) Declaration for PPLC Declaration for Land Border (compliance with GoI restrictions) Declaration for Social Media (BPCL Social Media T&Cs) Declaration by bidders to opt for PP (MSE or LC) Declaration for L1/L2 parity Confidentiality and NDA Clause Signed copy of all uploaded tender documents (SOW, GCC, SLA, etc.)] | Document checklist compiled from Section VII (Checklist for Bidders) and Section VI (Terms & Conditions) of the NIT (tender/1750684567.pdf), as well as the GeM bid document. |
|
|
|
OEM Authorization Required
Whether OEM authorization or dealership certificate is required
|
Yes | The PQC states that eligible vendor categories include OEM Vendors and Authorized Dealerships of OEM, implying OEM authorization is a recognized qualification route; however vendors with experience certificates from Govt/PSU are also eligible. |
|
|
|
Deviations Allowed?
Whether technical or commercial deviations from tender terms are permitted
|
No | The tender explicitly states that conditional bids and offers with deviations/subjective or counter conditions are liable to be rejected, and bidders must submit a Deviation Statement (Annexure-B) confirming NIL deviations. |
|
|
Testing & Handover
2 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Testing Obligations Summary
|
Hydrostatic testing of GI pipelines at 15.8 kg/cm2; hydrostatic testing of SS304 pipelines at 10.5 kg/cm2; 100% DP (Dye Penetrant) testing of all butt joints for above-ground pipelines; 10% radiography of butt joints (paid separately); hydro testing of NRV valves at 15.8 kg/cm2 with valid test certificates from manufacturer; welding to conform to ASME SEC IX / API 1104; water for flushing/hydrotesting to be arranged by contractor at own cost. | Testing obligations are detailed across multiple SOW line items covering GI piping, SS304 piping, fittings, and valves; hydrostatic test pressures, DP testing, and radiography requirements are specified per item. |
|
|
|
Handover Deliverables Summary
|
Completion of job as per direction of Engineering Officer after issuance of LOI; submission of test certificates of materials; submission of delivery challans; submission of all records pertaining to materials procurement; reconciliation of BPCL-supplied free issue materials and transportation of surplus materials to Owner's storage yard within plant premises; site cleaning and removal of temporary works on completion; 1-year warranty certificate on supplied materials/items and 5-year warranty certificate on supplied paints; 12-month defect liability period from date of completion per GCC. | Handover deliverables and obligations are spread across SOW Terms & Conditions, GCC Clause 74, and payment conditions in the NIT document. |
|
|
Approved Vendor / Make Usage
2 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Approved Make List Usage Summary
|
Steel reinforcement to be of Make: SAIL, TATA, JSW, ESSAR, VIZAG STEEL or approved equivalent conforming to IS code. GI pipes to be of approved make as per IS 1239/IS 3589. Welding electrodes to conform to IS 814. SS NRV valves from BPCL recommended makes only. Medium Velocity Water Spray Nozzles from BPCL recommended contractors only: HD Fire or equivalent. Paint to be of approved make. Materials to conform to all applicable standards mentioned in item text. | Approved makes are specified item-by-item in the SOW tender schedule; specific brand names are mentioned for steel reinforcement, spray nozzles, and general references to 'approved make' appear throughout the scope items. |
|
|
|
Approved Vendor List Usage Summary
|
For SS NRV valves (items 19 and 20), a recommended manufacturer list is to be provided by the Engineering & Projects (E&P) department. Studs/bolts to be of recommended brands like UNBRAKO, TVS, TATA or equivalent make (after prior approval from BPCL). Spray nozzles from BPCL recommended contractors only (HD Fire or equivalent). No separate standalone Approved Vendor List document was found in the tender package. | Vendor/make references are embedded within individual SOW line items; a dedicated Approved Vendor List document is not present in the tender package, but specific recommended manufacturer references appear in the SOW. |
|
|
Risk Register (Detailed)
11 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Hidden Scope Risk: Civil/Builder Works
|
Civil/structural works are in scope (PCC, RCC, steel reinforcement, excavation). Contractor is responsible for all materials, centring/shuttering, curing and finishing. No separate civil contractor mentioned; all civil items appear to be in contractor's scope per BOQ items 3–6. | BOQ includes PCC plinth (M3 10), RCC above plinth (M3 8), steel reinforcement (750 KG), and excavation (M3 15), indicating civil builder works are contractor's responsibility and could be underpriced if quantities are understated. |
|
|
|
Hidden Scope Risk: UG Works
|
Excavation scope (BOQ item 6) includes disposal of excavated earth outside BPCL premises, encountering underground services (water pipes, sewage pipes, electric cables), shoring/strutting, and obtaining local authority permissions — all at contractor's cost and risk. | The SOW explicitly notes that existing underground utilities (water pipes, sewage pipes, electric overhead and U/G cables) may be encountered during excavation, and all temporary supports, shoring, and permissions are contractor's responsibility. |
|
|
|
Hidden Scope Risk: Electrical/Power
|
— | The tender documents cover mechanical piping works (GI/SS pipelines, foam pourer line modification, fire water systems) with no mention of electrical or power supply work, electrical connections, power panels, or related hidden scope risks anywhere in the SOW, GCC, NIT, or BOQ. | — |
|
|
Hidden Scope Risk: Shutdown/Permits
|
Works are inside an active BPCL petroleum installation (Irimpanam). Entry is restricted to pass holders; work permits are required for each area. Hot work, height work, confined space, and pressure testing are identified as major risk activities. Contractor must comply with petroleum safety acts and all work permit conditions. | The HSE document and GCC describe a work permit system operative within the plant; hot work without permit attracts Rs. 12,000 penalty and 3-year delisting, indicating shutdown/permit risk is significant for pipeline modification work in a live refinery/installation. |
|
|
|
Hidden Scope Risk: Testing Resources
|
Hydrostatic testing is in contractor's scope for all pipelines (GI at 15.8 kg/cm², SS304 at 10.5 kg/cm²). Water for flushing/hydrotesting must be arranged by the contractor at his own cost. DP (dye penetrant) testing 100% of butt joints and up to 10% radiography (paid separately) are also required. | The SOW explicitly states 'Water for flushing/Hydrotesting would be arranged by contractor at his own cost' for both GI and SS304 pipeline items, and 10% radiography is mentioned as a potential requirement, creating cost/resource risk. |
|
|
|
Hidden Scope Risk: Interfaces/Integration
|
The scope involves connecting new GI and SS304 piping to existing equipment nozzles, tapping for pressure gauges, and integrating with existing tank foam pourer lines (TK01, TK03, TK05, TK07, TK09). Scope also includes dismantling existing above-ground CS/SS/GI pipelines and 150# valves, creating interface risk with live systems. | Multiple items in the SOW require connection to existing equipment nozzles and integration with existing piping/valve systems; dismantling of 2500 individual pipes and 100 valves alongside new piping installation creates significant interface and tie-in risk. |
|
|
|
Commercial Risk: Cashflow Delay
|
Payment via NEFT within 15 days of submission of compliant invoice, subject to: (a) submission of test certificates, (b) delivery challan, (c) material procurement records, (d) GST-compliant invoice. GCC states 75% of RA bill within 15 calendar days and balance within 30 days after detailed scrutiny — creating a potential cash flow lag, especially if certifications are delayed. | Payment is conditional on multiple document submissions; GCC clause 80 provides 75% payment within 15 days and 25% within 30 days, but the SOW terms state full payment within 15 days only upon all conditions being met, creating ambiguity and potential delay risk. |
|
|
|
Commercial Risk: Penalty Heavy
|
LD of 0.5% per week of delay (or part thereof) beyond 15 days after scheduled call-off, subject to a maximum of 5% of the visit charge value. Additionally, HSE violations attract financial deterrents ranging from Rs. 600 to Rs. 12,000 per occasion, with potential 3-year delisting for repeated hot work violations. | LD clause is capped at 5% of contract value at 0.5% per week, which is standard; however, HSE penalty regime within the plant (work permit violations, height work, hot work) adds additional financial deterrent risk specific to petroleum installations. |
|
|
|
Commercial Risk: Price Risk
|
Firm fixed price — no price escalation or de-escalation is permitted for the entire order period. The contract can be extended for one additional year at the same rates on mutual consent. Water for hydrotesting, all tools/tackles, PPE, and contractor-supplied materials (SS pipes, GI bends, GI reducers) are at contractor's cost. | The SOW and NIT both explicitly state 'No price escalation / de-escalation allowed,' and the contractor bears cost of SS304 pipe supply, GI fittings, water for testing, and all tools — exposing the bidder to commodity price risk over the 1–2 year contract period. |
|
|
|
Technical Compliance Risk: Rejection Triggers
|
Key rejection triggers: (1) JV/Consortium bids not accepted; (2) Conditional bids rejected outright; (3) Missing/unsigned documents liable for disqualification; (4) Bidders on BPCL/MOPNG Holiday List rejected; (5) Net worth must be positive; (6) Minimum annual turnover Rs. 11 Lakhs not met; (7) Deviation statement not submitted; (8) TPIA-verified documents not submitted by successful bidder within 5 days triggers holiday listing. | The NIT and PQC documents enumerate multiple grounds for outright rejection; failure to submit any required document or submitting conditional bids/deviations are the primary triggers identified. |
|
|
|
Technical Compliance Risk: Spec Ambiguity
|
Several items in the BOQ reference specifications 'as directed by site engineer' or 'as advised by site engineer' without fixed drawings. BOQ item 1 (MS handrails) is 'as advised by site engineer.' Radiography requirement is stated as 'may require 10%' — creating ambiguity on actual testing extent. Payment for dismantling pipes is per 'IND' (individual) for 2,500 pipes without size-differentiated rates, creating measurement ambiguity. | Multiple SOW items rely on site engineer direction rather than fixed specifications/drawings, and the radiography requirement is conditional ('may require'), creating ambiguity in cost estimation and potential disputes during execution. |
|
|
Document Inventory Map (Docs Enclosed)
13 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Document Index Presence
|
Yes | The NIT (1750684567.pdf) contains a document index listing Annexures I through V including Invitation Letter, SOW, GCC, SLA, and Payment Terms. |
|
|
|
BOQ Present
|
Yes | A BOQ/Price Schedule is present as the XLSX file (1750684559.xlsx) containing the Tender Schedule with 26 line items, units, quantities, and rate/amount columns. |
|
|
|
SOW Present
|
Yes | Scope of Work document is present as 1750684578.pdf with detailed description of all 26 work items. |
|
|
|
GCC Present
|
Yes | General Conditions of Contract is present as a full DOCX file covering all standard GCC clauses including performance security, LD, arbitration, payment, etc. |
|
|
|
SCC Present
|
No | No separate Special Conditions of Contract (SCC) document is present; the NIT references SCC but no standalone SCC file is included in the tender set. | — |
|
|
HSE / Safety Docs Present
|
Yes | HSE/Safety document is present as 1750684608.pdf containing contractor safety pre-qualification criteria, risk classification, HSE violation penalty schedule, and PPE requirements. |
|
|
|
Technical Specifications Present
|
Yes | Technical specifications are embedded within the SOW document (1750684578.pdf), detailing material standards (IS, ASTM, ASME codes), pipe schedules, welding procedures, and hydrostatic test pressures for each work item. |
|
|
|
Drawings Present
|
No | No drawings are included in the tender document set; the GCC references drawings to be furnished by the owner during execution but none are attached. | — |
|
|
Approved Make List Present
|
Yes | Approved makes are referenced within the SOW for specific items (e.g., steel reinforcement: SAIL, TATA, JSW, ESSAR, VIZAG STEEL; spray nozzles: HD Fire or equivalent), though no separate consolidated approved make list document is enclosed. |
|
|
|
Approved Vendor List Present
|
No | No separate approved vendor list document is present; the SOW mentions 'Recommended manufacturer list: to be given by E&P' for valves, indicating the list is not yet enclosed. | — |
|
|
Annexures/Forms List Present
|
Yes | Several annexure forms are present within the NIT (1750684567.pdf) including Annexure-A (MSE Certificate), Annexure-B (Deviation Statement), Annexure-C (TPIA Undertaking), Annexure-D (Holiday Listing Declaration), and a Bidder Checklist. |
|
|
|
MoM/Addenda Present
|
No | No Minutes of Meeting or addenda documents are included in the tender set; the pre-bid meeting is scheduled for 27-06-2025 and no MoM has been issued yet. | — |
|
|
AI-Generated Document List
|
[tender/1750684578.pdf (SOW) tender/1750684559.xlsx (BOQ / Price Schedule) tender/1750684567.pdf (NIT / Tender Notice) tender/1750684573.pdf (PQC / Eligibility) tender/1750684584.pdf (PQC / Eligibility) tender/1750684598.pdf (Generic / Other) tender/1750684608.pdf (HSE / Safety) tender/1750684622.pdf (Generic / Other) tender/GCC_200b57c3-58ce-4fb0-8ecd1750684797739_vaghelamm.docx (GCC) tender/GeM-Bidding-8002276.pdf (NIT / Tender Notice)] | This is a system-generated list of all documents identified and processed from the tender set, as classified by their category headers. |
|
|
Bid Briefing
3 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
|
Overall Tender Summary (One Paragraph)
Concise one-paragraph summary of the entire tender covering scope, client, timeline, and key requirements
|
Bharat Petroleum Corporation Limited (BPCL), Irimpanam Installation, Kerala, has issued a two-part tender (Bid No. GEM/2025/B/6375793, dated 23-06-2025) on the GeM portal for the 'Modification in Foam Pourer Line of Tanks – TK01, TK03, TK05, TK07 and TK09 at Irimpanam Installation', covering supply, fabrication, erection, welding, testing, commissioning, and painting of GI/SS piping systems, structural steelwork, civil works (PCC/RCC), dismantling of existing pipelines and valves, supply and fixing of medium velocity spray nozzles, and associated works within a BPCL petroleum installation; the contract is for 1 year (extendable by 1 year on mutual consent) with a delivery time of 45 days; the bid submission deadline is 14-07-2025 at 15:00 hrs, the EMD is Rs. 1,83,000, the performance security is 10% of basic contract value (BG/DD within 15 days of LOA), the minimum annual turnover criterion is Rs. 11.0 Lakhs, and similar work experience of at least Rs. 29.33 Lakhs (single job) or equivalent in last 3 years is required; JV/consortium bids are not permitted; price bids are to be submitted online on GeM with firm, fixed rates and GST extra at 18%. | Summary synthesised from the NIT (1750684567.pdf), GeM bid details (GeM-Bidding-8002276.pdf), SOW (1750684578.pdf), BOQ (1750684559.xlsx), PQC (1750684573.pdf), and GCC documents. |
|
|
|
Top 5 Actionables
Five most important action items a bidder should address when preparing the bid
|
[1. MANDATORY SITE VISIT before quoting: The NIT and PQC explicitly require every vendor to visit the Irimpanam Installation site before submitting the bid on GeM; all queries must be resolved during that visit. 2. ARRANGE & UPLOAD PQC DOCUMENTS: Compile and get TPIA-verified copies of (a) audited balance sheets / CA-certified turnover certificate (min Rs. 11 Lakhs in at least one of last 3 years), (b) similar mechanical/piping work experience certificates (Rs. 29.33 L single job or equivalent), (c) GST/PAN/EPF/ESI registrations, (d) blacklisting/holiday-listing declaration, and (e) no-near-relative declaration – all to be uploaded on GeM before the 14-07-2025 deadline. 3. PREPARE FIRM PRICE BID ON GEM (BOQ – 1750684559.xlsx): Price all 26 line items in the BOQ at fixed rates (no escalation allowed); ensure GST at 18% is separately indicated; note that BPCL-supplied free-issue piping materials are applicable for certain items (e.g., Item 21 – PIPE AG FW 4-8") requiring only fabrication/erection rates. 4. ARRANGE EMD OF RS. 1,83,000: Submit EMD via Demand Draft / Bank Guarantee / NEFT to BPCL (beneficiary: Sr. HSSE Manager, Irimpanam Installation) before bid submission; MSE service providers may claim exemption with valid UDYAM certificate uploaded on GeM. 5. PLAN FOR PERFORMANCE BANK GUARANTEE (10% of contract value): Be ready to furnish a BG from a scheduled bank (preferably via SFMS to SBI CAG Branch, A/c No. 11083980831, IFSC SBIN0009995) within 15 days of receipt of LOA; ensure BG validity covers contract period + defect liability period + 6-month claim period.] | Actionables derived from the NIT (1750684567.pdf), PQC (1750684573.pdf), GeM bid details (GeM-Bidding-8002276.pdf), SOW terms & conditions (1750684578.pdf), and GCC. |
|
|
|
Gaps & Clarifications
Missing information, ambiguities, or items that need clarification from the buyer before bid submission
|
[1. TENDER REFERENCE NUMBER / CRFQ NOT EXPLICITLY STATED: The GeM Bid Number is GEM/2025/B/6375793 but no separate BPCL internal CRFQ/tender reference number is mentioned in any document – clarify if a CRFQ number is applicable for the BG/PBG proforma. 2. APPROVED MAKE / VENDOR LIST FOR VALVES & NOZZLES NOT ENCLOSED: Item 19 & 20 (SS NRVs) state 'Recommended manufacturer list: to be given by E&P' and Item 24 (MV Spray Nozzle) mentions 'HD Fire or equivalent' – the full approved make/vendor list for valves, nozzles, and other critical materials has not been uploaded; bidders should seek this list before quoting. 3. DRAWINGS NOT PROVIDED: No piping layout drawings, isometrics, or plot plans for TK01/TK03/TK05/TK07/TK09 foam pourer line modification are enclosed with the tender; the GCC refers to drawings being supplied by the owner, but none are available to assess scope accurately – bidders must request drawings at the pre-bid meeting. 4. ESTIMATED TENDER VALUE NOT DISCLOSED: The estimated/tendered value of the project is not stated in any document (GeM page notes EMD of Rs. 1,83,000 is declared solely for guidance; NIT mentions experience thresholds implying a contract value ~Rs. 44 Lakhs, but this is an inference). Clarification on the estimated project value should be sought. 5. FREE ISSUE MATERIAL (FIM) SCOPE NOT FULLY DEFINED: Several BOQ items (e.g., Item 21 – PIPE AG FW 4-8" uses BPCL-supplied IS 1239/3589 pipes; Items 22 – welding of BPCL-supplied fittings) rely on free issue material from BPCL, but the exact list of FIM items, quantities, and storage/delivery point within the plant is not specified – clarification needed to assess logistics cost and avoid disputes. 6. PAYMENT TERMS DOCUMENT (1750684622.pdf) IS BLANK: The document uploaded as 'Payment Terms' (1750684622.pdf) appears to contain no readable content; the detailed payment milestone schedule linked to work completion stages is therefore unavailable – bidders should seek a complete copy.] | Gaps identified by cross-referencing all uploaded tender documents; missing drawings, make lists, CRFQ number, estimated value, FIM details, and the blank payment terms document are the key gaps. |
|
|