Workwise Default
14 sections · template
69f8b516a5cc01c83d2a0ae6
model claude-sonnet-4-6 · $2.3785
Tender Snapshot
16 fields
| Field | Value | Remarks | Source | Feedback |
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Tender Title
Official title of the tender as stated on the NIT or cover page
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MODIFICATION IN FOAM POURER LINE OF TANKS- TK01, TK03, TK05, TK07 AND TK09 AT IRIMPANAM INSTALLATION | Found on the NIT cover page and GeM bid document as the official tender title. |
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Tender Reference No / Tender ID
Unique tender reference number, GeM bid number, or NIT number
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GEM/2025/B/6375793 | GeM Bid Number found on the GeM bidding document. |
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Client / Owner Name
The organization issuing the tender — government body, PSU, or private company
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Bharat Petroleum Corporation Limited (BPCL) | The client/owner is identified as Bharat Petroleum Corporation Limited throughout the NIT and GCC documents. |
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Tendering Authority / Department
The specific department or division within the client organization
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Irimpanam Installation, BPCL | The tendering authority is the GM Operations I/C at Irimpanam Installation as stated in the NIT. |
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Consultant Name (if any)
Third-party consultant or PMC hired by the client for this project
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— | No third-party consultant is mentioned anywhere in the tender documents; the project is managed directly by BPCL's Engineer-in-Charge. | — |
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PMC Name (if any)
Project Management Consultant, if different from the main consultant
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— | No Project Management Consultant is mentioned in any of the tender documents. | — |
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Project Name
Name of the project or work being tendered
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Modification in Foam Pourer Line of Tanks TK01, TK03, TK05, TK07 and TK09 at Irimpanam Installation | The project name is stated on the NIT cover page and GeM bid document. |
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Project Type / Vertical
Type of project — civil, MEP, EPC, supply-only, service contract, etc.
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Mechanical / Piping Works (Fire Water and Product Pipelines) – Service Contract | The project type is described as mechanical works involving tanks and pipelines (fire water and product pipelines) per the PQC eligibility document. |
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Location (City/State/Site)
Physical location where the work will be executed
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Irimpanam Installation, Kochi, Kerala | The work location is Irimpanam Installation; reference to Kerala is confirmed by the statutory compliance clause mentioning Kerala State Tax Act. |
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Work Type Keyword
Short keyword describing the nature of work — construction, installation, supply, etc.
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Fabrication, Welding, Erection, Piping, Fire Water System Modification | The work involves supply, fabrication, welding, erection and commissioning of piping and structural works for foam pourer line modification. |
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Tender Type
Single packet, two packet, or multi-packet bid structure
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Two Packet Bid (Techno-Commercial Bid and Price Bid) | The NIT and GeM bid document both specify a two-part bid structure. |
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Contract Type
Item rate, lump sum, percentage rate, turnkey, EPC, etc.
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Item Rate Contract | The BOQ/tender schedule lists individual items with quantities and unit rates, indicating an item rate contract structure. |
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Price Bid Structure
How the pricing is structured — schedule of quantities, BOQ format, lump sum
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Schedule of Quantities (BOQ) with unit rates per item | The price bid is structured as a BOQ with 26 line items each having a unit and quantity, to be priced online on GeM Portal. |
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Estimated Tender Value (if stated)
Estimated contract value or project cost mentioned by the buyer
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— | No explicit estimated contract/project value is stated; the EMD amount of Rs. 1,83,000 is given on GeM portal, and PQC references single-job value of Rs. 29.33 Lakhs as experience threshold, but no overall estimated tender value is declared by the buyer. | — |
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Bid Submission Mode
Online (GeM/CPPP/e-tender) or offline (physical submission)
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Online (GeM Portal – gem.gov.in) | The NIT explicitly states bids must be submitted online via the GeM portal at https://gem.gov.in/. |
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Language / Currency
Language of bid submission and currency for pricing
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English / Indian Rupee (INR) | The NIT states all bid documents and correspondence shall be in English language; pricing in INR with GST at 18% as indicated in the BOQ. |
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Bid Timeline & Dates
8 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Tender Issue Date
Date when the tender was published or made available for download
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2025-06-23 | The invitation letter is dated 23.06.2025 and the GeM bid document is also dated 23-06-2025, indicating the tender was issued on that date. |
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Pre-Bid Meeting Date/Time
Scheduled date and time for the pre-bid conference or meeting
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2025-06-27T10:00:00 | The GeM bid document lists a pre-bid date and time of 27-06-2025 at 10:00:00 at the Admin building, with contact Miran M Vaghela. |
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Site Visit Details
Details of mandatory or optional site visit — date, time, contact person
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Vendor must visit the site before quoting online on GeM Portal; all queries to be sorted out at that time. Pre-bid venue: Admin building, Irimpanam Installation. Contact: Miran M Vaghela, Sr. HSSE Manager, 9033370396. | The PQC/Eligibility document and NIT state that the vendor must visit the site before quoting; the GeM document provides the pre-bid venue and contact details. |
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Last Date for Queries
Deadline for submitting clarification requests or queries
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2025-07-07 | The NIT states clarifications shall be responded to for requests received 'not later than 7 days prior to the date of opening of the Tenders'; bid opening is 14-07-2025, so the implied deadline for queries is 7 days before, i.e., 07-07-2025. |
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Bid Submission Deadline
Final date and time by which bids must be submitted
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2025-07-14T15:00:00 | Both the NIT tender details table and the GeM bid document specify the bid submission deadline as 14.07.2025 at 15:00 HRS. |
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Technical Bid Opening Date
Date when technical bids will be opened and evaluated
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2025-07-14T15:30:00 | The GeM bid document states the Bid Opening Date/Time as 14-07-2025 15:30:00, which corresponds to the technical bid opening under the two-packet bid process. |
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Commercial Bid Opening Date
Date when price/commercial bids will be opened (after technical qualification)
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— | No separate commercial/price bid opening date is stated; the GeM portal document shows bid opening at 14-07-2025 15:30:00 but this appears to be the general bid opening, not a separately scheduled price bid opening date after technical qualification. | — |
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Bid Validity Period
Duration for which the bid must remain valid after submission — usually in days
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120 days | Both the NIT tender details table and the GeM bid document specify the bid validity period as 120 days from the date of opening of the bid. |
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EMD & Securities
6 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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EMD Amount
Earnest Money Deposit amount in INR — look for EMD, bid security, or bid bond
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183000 | EMD amount of Rs. 1,83,000 is stated in the GeM bid details page under 'EMD Amount'. |
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EMD Form
Acceptable forms of EMD — bank guarantee, demand draft, FDR, online payment
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Crossed Demand Draft / Electronic Funds Transfer (NEFT) to BPCL Bank Account / Bank Guarantee executed by any Scheduled Bank approved by Reserve Bank of India | Acceptable forms of EMD are detailed in GCC Clause 6(a) as Demand Draft, EFT, or Bank Guarantee from a scheduled bank. |
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EMD Exemption Rule
Who is exempt from EMD — MSE, NSIC, startup registered, etc.
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MSE (Micro and Small Enterprises) registered with District Industries Centres, KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft and Handloom, or MSEs having Udyog Aadhaar Memorandum are exempt from EMD. Under MSE category, only manufacturers for goods and Service Providers for Services are eligible; Traders are excluded. | EMD exemption rules are stated in GCC Clause 6(a) Note and confirmed in the GeM bid details page. |
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PBG Requirement
Performance Bank Guarantee percentage or amount required after contract award
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10% of the basic contract value (Performance Security Deposit); initial option is 3% of basic contract value upfront within 15 days from receipt of LOA per Section V of NIT, which is stated to supersede GCC Clause 18.1, but GCC Clause 18 sets the standard at 10%. | Section V of the NIT states PSD of 3% of basic contract value upfront within 15 days of LOA, but also notes this revised value of 10% of Basic Value supersedes GCC Clause 18.1; the SOW also states 10% bank guarantee of contract value valid till contract period plus six months. |
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Retention / Security Deposit
Percentage or amount retained from each bill as security deposit
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10% of PO/bill value retained as retention money for 6 months/180 days from date of PO if Security Deposit or PBG is not submitted; released after completion of one year from PO date. Alternatively, 10% deducted from each running account bill until overall 10% security deposit is collected. | Retention money clause is stated in the SOW Terms & Conditions and also in GCC Clause 18; retention is 10% of PO value if PBG/SD not submitted, released after one year from PO. |
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Any Other BGs
Any additional bank guarantees required — advance payment BG, mobilization BG, etc.
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Performance Bank Guarantee (PBG) of 10% of basic contract value, valid till contractual completion period plus defect liability period plus 6-month claim period | The NIT (Section V) specifies a Performance Security Deposit in the form of Demand Draft or Bank Guarantee of 10% of basic contract value within 15 days of LOA; the SOW terms also mention a bank guarantee of 10% of contract value valid till contract period plus six months invocation period. No separate advance payment BG or mobilization BG is mentioned. |
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Corrigendum Tracker
2 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Corrigendum Exists
Whether any corrigendum, addendum, or amendment has been issued
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No | No corrigendum, addendum, or amendment document was found in any of the provided tender files; the GCC mentions the possibility of addenda/corrigenda but none have been issued. |
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Corrigendum Summary
Summary of key changes made through corrigendum — dates, specs, terms modified
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— | No corrigendum, addendum, or amendment document was found in any of the provided files; all documents are original tender documents without reference to any changes or modifications issued post-publication. | — |
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Scope Table (High Level)
7 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Scope Summary (1-3 lines)
Brief overview of the entire scope of work in 1-3 sentences
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The scope covers modification of foam pourer lines for tanks TK01, TK03, TK05, TK07, and TK09 at BPCL Irimpanam Installation, involving supply, fabrication, erection, and welding of MS/GI/SS piping systems, structural steelwork, dismantling of existing pipelines and valves, painting (structural and fire water lines), civil works (PCC/RCC/excavation), and installation of spray nozzles and associated fittings. All works are to be executed as per BPCL specifications and engineer-in-charge directions within a 45-day delivery period. | Scope summary derived from the SOW (tender/1750684578.pdf) and the NIT tender title (tender/1750684567.pdf). |
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Systems Covered (Short Tags)
Key systems or components covered — electrical, HVAC, plumbing, fire fighting, etc.
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GI piping, SS piping (SS304), MS structural steel, fire water pipelines, foam pourer lines, valves (NRV/MOV), spray nozzles, painting (structural + fire water), civil works (PCC/RCC/excavation), steel reinforcement | Systems identified from the 26-item BOQ/SOW in tender/1750684578.pdf covering all major work categories. |
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Supply vs Installation Split
Whether the contract covers supply only, installation only, or both
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Both supply and installation; most BOQ items include supply, fabrication, welding/erection. Some items are fabrication/welding only (BPCL-supplied free-issue pipe), and painting items are application only. | The SOW items mix supply+fabrication+erection (e.g. GI pipes, SS pipes, structural steel) with erection/welding-only items where BPCL provides free-issue materials (e.g. PIPE AG FW 4-8", WELD FITTINGS 150#). |
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Testing & Commissioning in Scope
Whether testing and commissioning is included in the contractor scope
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Yes | Testing and commissioning (hydrostatic testing, DP testing, flushing, and radiography) is explicitly included in multiple SOW line items. |
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AMC / O&M in Scope
Whether annual maintenance or operations & maintenance is part of the scope
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No | No AMC or O&M scope is mentioned; the contract is for one-time modification/construction works with a 45-day completion period and a 1-year contract validity at same rates. |
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Warranty / DLP Mentioned
Whether warranty or defect liability period is mentioned and its duration
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Yes | Warranty of 1 year is stated for supplied materials/items and 5 years for paints; GCC also specifies 12-month defect liability period from date of completion. |
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Key Exclusions (Single Field)
Items explicitly excluded from the contractor scope
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Painting of pipelines (paid separately); radiography of welds beyond included scope (paid separately); supply of free-issue materials by BPCL (pipes, fittings, bends, reducers for some items); flanges (paid separately under other BOQ items for SS piping); water for flushing/hydrotesting (contractor's cost but not in payment scope for some items); no compensation for scaffolding for all heights unless specifically stated. | Exclusions are explicitly listed within individual SOW item descriptions in tender/1750684578.pdf. |
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Execution & Site Assumptions
9 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Site Office Responsibility
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Contractor is responsible for providing and maintaining an office at the site (if space is provided by the owner) for accommodation of agent and staff; contractor shall at own cost construct temporary buildings, field office, godowns, and workshop as required for execution of the contract. | Found in GCC Section II (Land for Contractor's Field, Godown and Workshop) and Clause 33 (Contractor's Office at Site). |
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Utilities Responsibility
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Contractor is responsible for arranging water for flushing and hydrotesting at his own cost; water, electricity, approach roads, and construction materials are to be provided/arranged by the tenderer at his cost unless otherwise specified. | Found in SOW item descriptions (water for hydrotesting at contractor's cost) and GCC Section II (utilities/water/electricity to be arranged by tenderer). |
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Access & Work Restrictions
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Entry into BPCL areas is restricted; only pass holders and vehicles with special permits are allowed. Inside the premises, access to various work spots is regulated by permits issued for each area. Non-availability of access roads or permits shall not be cause for delay claims or extra compensation. | Found in GCC Section II (Location of Site & Accessibility) and SOW Terms & Conditions. |
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Tools & Equipment Responsibility
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Contractor shall arrange all tools and tackles pertaining to installation of the system at their own cost; all constructional equipment, tools/tackles and temporary works are to be provided by the contractor unless otherwise specified. | Found in SOW Terms & Conditions and GCC Section V (Execution of Works / Materials to be supplied by Contractor). |
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Safety & PPE Responsibility
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Vendor/contractor is responsible for safety of service engineers; all applicable safety norms of BPCL must be complied with. Contractor shall provide all PPEs including Protective Coverall, splash-resistant goggles, Electrical Hand Gloves, and IS Approved Electrical Safety Shoes. Service engineers must take necessary precautions and abide by relevant safety rules including petroleum products-related acts. | Found in SOW Terms & Conditions (Safety clause) and HSE/Safety document. |
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Housekeeping & Site Cleanliness
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Contractor is responsible for clearing all debris, scaffolding and surplus materials from site on completion; must cart away all debris and dispose without complaints from authorities. All temporary works/sheds erected by contractor shall be removed and site cleaned as directed by Engineer-in-Charge. Final bill is linked with area cleaning including removal of shuttering material and disposal of debris/scrap. | Found in GCC Section II (Land for Contractor's Field) and Section VI (Completion Certificate / Clearing the site). |
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Site Security & Storage Rules
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Vendor must furnish details of service engineers before deputing them at site; gate pass shall be issued and worn at all times inside the depot. Contractor personnel entering BPCL premises must be properly identified by badges. Security checks are authorized at gate. Prohibited items must not be taken inside plant premises. Contractor shall construct suitable godown for storing materials safe against damage, fire, theft, etc. | Found in SOW Terms & Conditions (Security and Discipline clause) and GCC conditions on material storage. |
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Statutory Labor Requirements
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Contractor must comply with all statutory requirements under: Labour Act 1970, Payment of Wages Act, Gratuity Act, Minimum Wages Act, PF Act, ESI Act, Kerala State Tax on Professions Act, Apprentices Act 1961, Workmen's Compensation Act 1923, Building and Other Construction Workers Act 1996, and all applicable Central/State/Local laws. Contractor must obtain EPF/ESI registration, maintain labour records, pay minimum wages, and obtain Labour Contractor registration before commencement. | Found comprehensively in SOW Terms & Conditions and GCC Section VIII (Labour Laws and Other Regulations). |
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Permits & Work Authorization
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Work permits are required for each area inside BPCL premises; contractor must obtain all necessary permissions from local authorities (if required) for excavation and disposal of materials outside BPCL premises. Work on Sundays and holidays requires prior written permission from Engineer-in-Charge at least two days in advance. Hot work requires specific authorization/permit; working without a proper permit attracts penalties. | Found in SOW item descriptions, GCC Section V (Work on Sundays), and HSE Safety document (penalty schedule for work without permits). |
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Approvals & Statutory
3 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Approval Responsibility Matrix
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All material approvals are responsibility of contractor (samples and test certificates to be submitted to Engineer-in-Charge prior to procurement); BPCL Engineer-in-Charge approves drawings, materials, and work quality; clearance at various stages after site inspection is included in contractor's scope; welding procedure approvals per ASME SEC IX/API 1104; radiography and DP testing approvals by Engineer-in-Charge. | No formal responsibility matrix table is provided; approval responsibilities are described narratively across the GCC, SOW, and NIT documents. |
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Mandatory Certificates / Licenses
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[GST registration certificate PAN/TAN/GIR card EPF/ESIC registration certificate Self-attested copy of firm/company registration certificate Last 3 years audited balance sheet and P&L statements / Income Tax returns Experience certificate for similar works (last 3 years) Partnership deed / Memorandum of Association / Articles as applicable Declaration of no near relative working in BPCL Declaration of Blacklisting/Debarring status UDIN number on CA-certified documents TPIA (NABCB ISO/IEC 17020 Type A) verified financial documents Valid Test Certificates from valve manufacturer (for SS NRV valves) MSME/Udyam certificate (if claiming MSE preference)] | Mandatory certificates and licenses are listed across the NIT (Section II and Checklist) and the GeM bid document. |
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Inspection / Third-Party Requirements
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[TPIA (Third Party Inspection Agency) verified copies of BQC documents required from successful bidder within 5 days of notification Engineer-in-Charge has full power to inspect works at any time at site or contractor's premises 100% DP (Dye Penetrant) testing of butt joints for above-ground pipelines 10% radiography of welding joints (paid separately under separate BOQ item) Hydrostatic testing at specified pressures (e.g., 15.8 kg/cm2 for GI pipelines; 10.5 kg/cm2 for SS pipelines) Valve hydro-testing at 15.8 Kg/sqm (seat) prior to installation with valid manufacturer test certificate HSE pre-qualification checklist including past safety performance, 3rd party/client audit reports Safety capability assessment including ISO 9001, ISO 14001, OHSAS 18001 accreditation check] | Inspection and third-party requirements are spread across the SOW (testing clauses per item), GCC (inspection of works clause), NIT (TPIA verification), HSE document, and GeM bid document. |
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Commercial Terms
11 fields
| Field | Value | Remarks | Source | Feedback |
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Payment Terms Summary
Payment schedule — milestone-based, monthly RA bills, percentage on completion, etc.
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Payment through NEFT within 15 days of submission of certified bill; 75% of Running Account bill released within 15 calendar days of receipt of RA bill certified by EIC; balance within 30 days after detailed scrutiny; subject to submission of test certificates, delivery challans, material procurement records, and GST-compliant invoice. | Payment terms found in both the SOW Terms & Conditions and the GCC; the SOW states 15-day NEFT payment, GCC elaborates 75%/balance split. |
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Invoicing & Measurement Basis
How work is measured and invoiced — joint measurement, running account bills
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All measurements in metric system; joint measurement by EIC representative and contractor's authorized agent recorded in measurement book; contractor to submit monthly bill by expiry of 1st week of succeeding month; payment on actual executed quantities; BOQ items paid per unit rates (KG, M2, M3, INM, IND, EA) as measured. | Measurement and billing procedure described in GCC Section VI and individual BOQ item descriptions in the SOW. |
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Price Basis
Whether prices are firm, subject to escalation, or linked to price index
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Firm prices throughout the order period; no price escalation or de-escalation allowed. | Price escalation clause explicitly states firm pricing with no escalation/de-escalation, found in both SOW Terms & Conditions and NIT Section VI. |
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Taxes & Duties
Tax treatment — inclusive/exclusive of GST, who bears which taxes
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GST applicable extra as per prevalent norms at 18% (as shown in BOQ); contractor bears all taxes, duties, and statutory levies; new taxes introduced after bid submission date up to contract period on BPCL account; any upward statutory variation beyond contractual completion date borne by bidder; GST on LD amount also collectible in addition to LD. | Tax treatment detailed in NIT Section VI and GCC Section VII; BOQ shows GST at 18%. |
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LD / Penalties
Liquidated damages rate and maximum cap for delays — usually percentage per week
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Liquidated damages @ 0.5% per week of delay or part thereof for delay beyond 15 days after schedule/call-off, subject to a maximum of 5% of the visit charge/contract value; GST also applicable on LD amount. | LD clause found in SOW Terms & Conditions and confirmed in GCC Clause 22; SOW specifies 15-day grace period before LD triggers. |
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Bonus / Incentives
Any early completion bonus or performance incentives offered
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— | No early completion bonus or performance incentive clause was found in any of the tender documents, including the SOW, NIT, GCC, or terms and conditions sections. | — |
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Insurance Requirements
Types of insurance required — CAR, workmen compensation, third party, etc.
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Contractor must carry: (1) Employees State Insurance Act compliance; (2) Workmen's Compensation and Employer's Liability Insurance for all contractor employees; (3) Automobile Liability Insurance for all vehicles; (4) any other insurance required under law or by the Owner; owner covers project material and equipment under Marine-cum-Erection Insurance Policy. | Insurance requirements detailed in GCC Section VII Clause 87. |
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Subcontracting Rules
Whether subcontracting is allowed, restricted, or requires prior approval
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Sub-leasing/subletting not permitted; vendor shall not sublet or assign any part of the contract; GCC allows subletting only with prior written consent of Owner on specific cases; if permitted, contractor remains solely responsible for quality and performance. | Subletting prohibition stated explicitly in SOW Terms & Conditions and NIT; GCC provides conditional permission framework. |
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Change Orders / Variations
How variations and extra items are handled — rate determination, approval process
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Engineer-in-Charge can order alterations, additions, omissions, or substitutions; rates for altered/extra work derived from contract rates if available, or similar class rates, or market rates plus 10% overhead/profit if not derivable; no compensation for restriction/curtailment of work; variations within ±25% of estimated contract value use contracted rates; beyond +50% of TCV, 10% discount applies; beyond -25% of TCV, 10% cost compensation applies; BPCL reserves right to increase/decrease contract quantity or duration up to 25% at time of issue or after. | Change order and variation provisions detailed in GCC Clauses 62, 63 and GeM bid-specific terms. |
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Dispute Resolution
Mechanism for dispute resolution — arbitration, mediation, court jurisdiction
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Disputes to be referred to a Sole Arbitrator under SCOPE Forum of Arbitration Rules; seat of arbitration at the region/HQ from where tender was floated; proceedings in English; costs equally borne unless directed otherwise; disputes between CPSEs/Government Departments to be resolved through AMRCD; jurisdiction of Courts at Mumbai (or Ernakulam for Kochi Refinery). | Dispute resolution and jurisdiction clauses found in GCC Clauses 94 and 95, and in the Memorandum of Agreement; NIT Section VI also refers to arbitration seat at Mumbai. |
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Termination & Force Majeure
Conditions for contract termination and force majeure clause details
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Termination for convenience: BPCL may terminate with 14 days written notice; contractor entitled to payment for work done and reasonable termination costs. Termination for default: BPCL may terminate on breach, criminal offence, or failure to follow instructions; no compensation payable. Force majeure events include terrorism, war, nuclear contamination, epidemics, earthquakes, floods, fires, national strikes; if force majeure continues for 180 days in a 365-day period, either party may terminate with 30 days notice; contractor not entitled to cost claims during force majeure. | Termination and force majeure clauses found in GCC Clauses 20, 41, and 42; SOW Terms & Conditions also contains a termination clause. |
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Technical Bid Compliance
4 fields
| Field | Value | Remarks | Source | Feedback |
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PQC Summary (Eligibility)
Pre-qualification criteria — minimum turnover, experience, net worth, certifications required
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Technical: Successfully executed Mechanical Works - Tanks and Pipelines (Fire Water and Product Pipelines) at any Central/State Govt Organization/PSU/Public Listed Company in last 3 years — one job ≥ Rs. 29.33 Lakhs, OR two jobs each ≥ Rs. 18.33 Lakhs, OR three jobs each ≥ Rs. 14.66 Lakhs. Financial: Minimum average annual turnover ≥ Rs. 11.0 Lakhs in at least one of preceding 3 financial years; Net Worth must be positive. Entity must have 3 completed financial years of existence. JV/Consortium bids not accepted. | PQC criteria found in the NIT (Section II) and duplicated in two PQC/Eligibility PDF files. |
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Documents Required in Technical Bid
List of documents to be submitted in the technical bid envelope
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[EMD (Demand Draft / Bank Guarantee) All pages of Scope of Work, GCC and SLA - stamped and signed Pre-Bid Qualification Criteria documents as mentioned Self-Attested copy of firm/company registration certificate Last three consecutive year Income Tax returns with audited Balance Sheet and P&L statement Self-Attested copy of PAN card, GST certificate and EPF & ESIC certificate Self-Attested copy of experience certificate (similar work in Central/State Govt/PSUs) Declaration regarding no near relative working in BPCL Declaration regarding Blacklisting/Debarring Self-Attested copy of Partnership Deed / affidavit of sole proprietorship / MoA/Articles (as applicable) Authorization letter (if signatory is not the bidder) Annexures A, B, C and D Signed copy of all tender documents uploaded by location TPIA verified CA certificate (for financial qualification criteria) UDIN number on all CA-certified documents Social Media T&Cs document duly signed Declaration for PPLC (Class I/II local supplier undertaking) Declaration for Land Border restriction compliance Integrity Pact (if applicable)] | Documents required in the technical bid are listed across Section II (Pre-Bid Qualification Criteria), the Documents Establishing Bidder's Eligibility section, and the Checklist for Bidders in the NIT. |
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OEM Authorization Required
Whether OEM authorization or dealership certificate is required
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Yes | The PQC states that eligible vendor categories include 'OEM Vendors' and 'Authorized Dealerships of OEM', meaning OEM authorization is one of the qualifying routes, though vendors with experience certificates from Govt/PSU organisations are also eligible. |
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Deviations Allowed?
Whether technical or commercial deviations from tender terms are permitted
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No | The NIT explicitly states that conditional bids, offers with deviations, counter conditions, or quantity restrictions are liable to be rejected outright. |
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Testing & Handover
2 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Testing Obligations Summary
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Hydrostatic testing at specified pressures (15.8 kg/cm2 for GI/FW lines, 10.5 kg/cm2 for SS304 lines) is required for all pipelines; 100% DP (Dye Penetrant) testing of all butt joints for above-ground pipelines; 10% radiography (paid separately) may be required; valves to be hydro-tested at 15.8 kg/sqm (seat) prior to installation with valid test certificates from manufacturer; welding procedure to conform to ASME SEC IX/API 1104; water for flushing/hydrotesting to be arranged by contractor at own cost; rectification of any leakage and re-testing to specified pressure included in scope. | Testing obligations are detailed per line item in the SOW document across multiple items including GI pipes, SS304 pipes, fire water lines, valves, and fittings. |
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Handover Deliverables Summary
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Contractor must submit test certificates of materials, delivery challans, all records pertaining to materials procurement, and GST-compliant invoices upon completion; reconciliation of BPCL-supplied free-issue piping materials and transportation of surplus materials to Owner's storage yard within plant premises is required; a warranty certificate of 1 year on supplied materials/items and 5 years on supplied paints (from date of receipt) must be provided; a completion certificate is issued by Engineer-in-Charge upon satisfactory completion; site must be cleaned and all debris removed before handover. | Handover deliverables are described in the Terms & Conditions section of the SOW and the GCC, covering documentation, material reconciliation, warranty certificates, and site cleanliness. |
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Approved Vendor / Make Usage
2 fields
| Field | Value | Remarks | Source | Feedback |
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Approved Make List Usage Summary
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Approved makes are specified for select materials: steel reinforcement (SAIL, TATA, JSW, ESSAR, VIZAG STEEL or approved equivalent conforming to IS code); synthetic enamel paint of approved make; welding electrodes of approved make conforming to IS 814; GI pipes of approved make as per IS 1239/IS 3589; SS NRV/Ball valves from approved makes as per enclosed specification; spray nozzles from BPCL recommended contractors only (HD Fire or equivalent). All materials require Engineer-in-Charge approval prior to procurement and use. | Multiple line items in the SOW specify approved makes or brands for materials; steel reinforcement, welding electrodes, GI pipes, SS valves, and spray nozzles all have make restrictions noted in item descriptions. |
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Approved Vendor List Usage Summary
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No formal approved vendor list document is enclosed with the tender; however, for SS NRV/Ball valves the SOW notes 'Recommended manufacturer list: to be given by E&P' and for spray nozzles specifies 'BPCL Recommended contractors Only: HD Fire or Equivalent.' Stud/bolt brands UNBRAKO, TVS, TATA or equivalent (after prior BPCL approval) are also referenced. | No standalone approved vendor list document is present; vendor/manufacturer references are embedded within individual SOW line item descriptions rather than a separate AVL document. |
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Risk Register (Detailed)
11 fields
| Field | Value | Remarks | Source | Feedback |
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Hidden Scope Risk: Civil/Builder Works
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Civil works are explicitly included in scope: PCC (plain cement concrete), RCC (reinforced cement concrete), steel reinforcement, and excavation items are all listed in the BOQ. Contractor must supply all materials and labour for these items. No separate civil contractor is mentioned, so all civil work falls on the contractor. | The BOQ/SOW includes PCC, RCC, steel reinforcement, and excavation line items, indicating civil works are fully in contractor's scope without any carve-out for a separate civil builder. |
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Hidden Scope Risk: UG Works
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Excavation is in scope (Item 6: earthwork in excavation up to required depth including disposal of excavated earth outside BPCL premises). The scope notes existing underground services (water pipes, sewage pipes, electric U/G cables) that may be encountered, requiring temporary supports and shoring at contractor's cost. Payment is only for earth disposed outside BPCL premises, creating potential under-recovery risk. | SOW Item 6 explicitly covers excavation including handling of existing U/G services, with a payment restriction that only earth disposed outside BPCL premises is paid for — any extra excavation for slopes is not compensated. |
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Hidden Scope Risk: Electrical/Power
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No electrical or power works are mentioned in the scope. The tender covers mechanical/piping, structural, civil, and fire protection works only. However, the contractor must arrange all utilities at its own cost (water for hydrotesting at contractor's cost is explicitly stated). | No electrical power scope items are present in the BOQ or SOW; however, utilities such as water for hydrotesting are contractor's responsibility, and no mention is made of BPCL providing power to contractor for execution. |
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Hidden Scope Risk: Shutdown/Permits
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Work involves dismantling of aboveground pipelines and online valves at an operating BPCL petroleum installation. All necessary permits from local authorities (if required) are the contractor's responsibility. Work permits and safety clearances are required inside the plant. The HSE document indicates hot work permits are mandatory, and working without authorization can attract penalties of Rs.12,000 per occasion plus delisting. | Dismantling of live pipelines and valves at an operating petroleum depot requires hot work permits and safety clearances; the SOW places permit responsibility on the contractor and the HSE document specifies heavy penalties for working without permits. |
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Hidden Scope Risk: Testing Resources
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Hydrostatic testing is included in scope for all piping systems (at 15.8 kg/cm² for GI and fire water lines; 10.5 kg/cm² for SS lines). Water for flushing/hydrotesting is to be arranged by the contractor at his own cost. 100% DP testing of butt joints and 10% radiography (paid separately) are required. Contractor must submit valid test certificates from valve manufacturers prior to installation. | Multiple testing obligations are explicitly in scope — hydrostatic testing, DP testing, and radiography — with water for testing at contractor's cost, representing a hidden cost risk if not properly priced. |
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Hidden Scope Risk: Interfaces/Integration
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The scope involves modification of foam pourer lines of multiple tanks (TK01, TK03, TK05, TK07, TK09) at an operating petroleum installation. The contractor must coordinate with BPCL's Engineer-in-Charge at all stages, obtain clearances at various stages after site inspection, and reconcile BPCL-supplied free issue materials. Multiple agencies may be operating at site simultaneously, and contractor bears all risk of coordination delays. | The GCC and SOW explicitly note that other agencies may be working at site and the contractor must coordinate with them; free issue material reconciliation adds an interface risk with BPCL's stores. |
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Commercial Risk: Cashflow Delay
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Payment is via NEFT within 15 days subject to submission of test certificates, delivery challans, material procurement records, and GST-compliant invoices. Under GCC, 75% of RA bill is released within 15 calendar days and balance within 30 days. Security deposit/retention of 10% is withheld until DLP expiry (12 months). If PBG/SD not submitted, 10% retention is held for 180 days from PO date and released only after 1 year. This creates significant cashflow burden. | The 10% retention held for up to 12 months (DLP) plus multiple payment conditions and document submission requirements create meaningful cashflow delay risk for the contractor. |
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Commercial Risk: Penalty Heavy
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Liquidated damages of 0.5% per week of delay (or part thereof) subject to a maximum of 5% of contract value, triggered after 15 days beyond schedule. Additionally, HSE violations attract financial penalties (e.g., hot work without permit: Rs.12,000 + possible delisting for 3 years; working at height without safety belt: Rs.1,000 per person). BPCL also reserves the right to risk-purchase at contractor's cost. | The LD clause is moderate (0.5%/week, max 5%), but the 15-day trigger is short and multiple HSE financial deterrents add to the penalty exposure. |
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Commercial Risk: Price Risk
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Firm/fixed price contract with no price escalation or de-escalation allowed for the entire contract period (1 year, extendable by 1 year on mutual consent at same rates). Taxes and duties quoted are final; new taxes introduced after bid submission are on BPCL's account up to contract completion, but any upward statutory variation beyond contractual completion date is borne by the contractor. Material prices (steel, GI pipes, SS pipes) are subject to market fluctuation. | The explicit no-escalation clause combined with a 1-year (potentially 2-year) contract and inclusion of steel/piping materials in contractor's supply scope creates significant material price risk. |
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Technical Compliance Risk: Rejection Triggers
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Bids are liable to rejection for: (1) not uploading any required document; (2) conditional bids or deviations from tender terms; (3) quoting 'Nil' charges; (4) not visiting site before quoting; (5) not submitting signed copies of all tender documents; (6) not meeting PQC (experience and turnover criteria); (7) Holiday listing/debarment by BPCL or MOPNG; (8) JV/consortium bids (not accepted); (9) missing UDIN number on CA certificates. | The NIT and PQC documents enumerate multiple disqualification triggers, with particular risk around document completeness, PQC thresholds, and the mandatory site visit requirement before quoting. |
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Technical Compliance Risk: Spec Ambiguity
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Several items reference 'approved make' or 'approved equivalent' without providing a complete approved make list in the tender documents (e.g., SS NRV valves state 'Recommended manufacturer list: to be given by E&P'). Welding procedures must conform to ASME SEC IX/API 1104, requiring qualified welders. Payment basis varies by item (inch-meter, inch-dia, per unit) which may cause billing disputes. Material specifications reference multiple ASTM/ASME/IS standards that must be strictly complied with. | The reference to approved make lists 'to be given by E&P' (not yet attached) and varying payment measurement bases across 26 BOQ items create specification ambiguity and potential billing dispute risk. |
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Document Inventory Map (Docs Enclosed)
13 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Document Index Presence
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Yes | The NIT (1750684567.pdf) contains a document index listing all annexures, and the GeM bid document (GeM-Bidding-8002276.pdf) lists all uploaded files with their descriptions. |
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BOQ Present
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Yes | A Tender Schedule (BOQ/Price Schedule) is present as file 1750684559.xlsx containing 26 line items with quantities and rate/amount columns. |
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SOW Present
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Yes | Scope of Work is present as file 1750684578.pdf describing all 26 work items in detail. |
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GCC Present
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Yes | General Conditions of Contract (GCC) is present as a full standalone DOCX file. |
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SCC Present
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No | No separate Special Conditions of Contract (SCC) document was found; terms and conditions are embedded within the SOW (1750684578.pdf) and NIT (1750684567.pdf) but not as a standalone SCC annexure. | — |
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HSE / Safety Docs Present
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Yes | HSE/Safety document is present as file 1750684608.pdf containing pre-qualification HSE checklists, risk classification for contractors, and schedule of financial deterrents for safety violations. |
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Technical Specifications Present
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Yes | Technical specifications are embedded within the SOW (1750684578.pdf) for each line item, including material standards (IS, ASTM, ASME codes), welding procedures, and painting specifications. |
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Drawings Present
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No | No engineering drawings were found among the uploaded tender documents; the GCC references drawings to be furnished by the owner during execution but none are attached. | — |
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Approved Make List Present
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No | No standalone approved make list document was found; some items in the SOW reference approved makes (e.g., SAIL, TATA, JSW for steel reinforcement) inline but no separate list is attached. | — |
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Approved Vendor List Present
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No | No approved vendor list document was found; the SOW mentions 'recommended manufacturer list: to be given by E&P' for valves but no list is attached. | — |
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Annexures/Forms List Present
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Yes | Multiple annexures and forms are present within the NIT document (1750684567.pdf), including Annexure-A (MSE certificate), Annexure-B (Deviation Statement), Annexure-C (TPIA undertaking), Annexure-D (Holiday Listing declaration), and a bidder checklist. |
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MoM/Addenda Present
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No | No Minutes of Meeting or Addenda/Corrigendum documents were found among the uploaded tender files; a pre-bid meeting was scheduled for 27-06-2025 but no MoM is included. | — |
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AI-Generated Document List
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[1750684559.xlsx (BOQ / Price Schedule) 1750684567.pdf (NIT / Tender Notice – Invitation Letter + PQC + GCC + Terms) 1750684573.pdf (PQC / Eligibility – Experience & Financial Criteria) 1750684578.pdf (SOW – Scope of Work + Terms & Conditions) 1750684584.pdf (PQC / Eligibility – duplicate of 1750684573.pdf) 1750684598.pdf (Generic / Other – blank/empty document) 1750684608.pdf (HSE / Safety – Contractor HSE pre-qualification checklists) 1750684622.pdf (Generic / Other – blank/empty document) GCC_200b57c3-58ce-4fb0-8ecd1750684797739_vaghelamm.docx (GCC – General Conditions of Contract) GeM-Bidding-8002276.pdf (NIT / Tender Notice – GeM bid details sheet)] | All documents identified from the === FILE: === headers across the provided tender package are listed here. |
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Bid Briefing
3 fields
| Field | Value | Remarks | Source | Feedback |
|---|---|---|---|---|
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Overall Tender Summary (One Paragraph)
Concise one-paragraph summary of the entire tender covering scope, client, timeline, and key requirements
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Bharat Petroleum Corporation Limited (BPCL), Irimpanam Installation, Kerala, has floated a two-part tender (Bid No. GEM/2025/B/6375793, dated 23-06-2025) on the GeM portal for the modification of foam pourer lines of tanks TK01, TK03, TK05, TK07 and TK09 at Irimpanam Installation. The scope covers mechanical works including supply, fabrication, erection and welding of MS/GI/SS structural steel and pipelines (GI Class-C, SS304), dismantling of existing above-ground pipelines and valves, PCC/RCC civil works, structural and fire-water painting, supply and installation of spray nozzles, and associated testing and commissioning — all as per a 26-item BOQ. The bid submission deadline is 14-07-2025 at 15:00 hrs with bid validity of 120 days. Key eligibility criteria require similar mechanical (tanks and pipelines) works experience (one job ≥ Rs. 29.33 L, or two jobs ≥ Rs. 18.33 L each, or three jobs ≥ Rs. 14.66 L each in the last 3 years) and minimum average annual turnover of Rs. 11 L in at least one of the preceding 3 financial years with positive net worth. EMD is Rs. 1,83,000, Performance Security is 10% of basic contract value (as a Bank Guarantee within 15 days of LOA), price is firm (no escalation), payment via NEFT within 15 days of milestone completion, LD at 0.5% per week capped at 5%, contract duration is 1 year extendable by mutual consent, and delivery/completion of each job is 45 days from call-off. JV/Consortium bids are not accepted. | Summary synthesised from the NIT (1750684567.pdf), GeM bid notice (GeM-Bidding-8002276.pdf), SOW (1750684578.pdf), BOQ (1750684559.xlsx), PQC (1750684573.pdf), and GCC documents. |
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Top 5 Actionables
Five most important action items a bidder should address when preparing the bid
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[Conduct a mandatory site visit to Irimpanam Installation before quoting on GeM portal, as the PQC explicitly requires vendors to visit the site and resolve all queries beforehand. Compile and upload all PQC documents: experience certificates for similar mechanical (tanks and pipelines) works (meeting the Rs. 29.33 L / 18.33 L / 14.66 L thresholds), audited balance sheets/P&L for the last 3 years (with TPIA-verified CA certificate and UDIN), GST registration, PAN, EPF/ESI certificates, and company registration documents. Arrange and submit the EMD of Rs. 1,83,000 (DD/BG/EFT in favour of BPCL) before the bid closing time of 14-07-2025 15:00 hrs; note that MSE service providers may be eligible for exemption upon submitting valid UDYAM/MSE certificates. Prepare a firm, all-inclusive price bid (no escalation allowed) for all 26 BOQ line items in the prescribed XLSX format, ensuring GST at 18% is quoted separately, and submit a deviation statement (NIL or listing any deviations) on company letterhead. Attend the pre-bid meeting scheduled on 27-06-2025 at 10:00 hrs at the Admin Building, Irimpanam Installation (contact: Miran M Vaghela, 9033370396) to seek clarifications, and ensure all tender document pages are stamped and signed before upload.] | Top 5 actionables derived from PQC requirements, bid timeline, EMD details, and technical bid evaluation criteria across the NIT and GeM bid notice. |
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Gaps & Clarifications
Missing information, ambiguities, or items that need clarification from the buyer before bid submission
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[Tender Reference/CRFQ Number is not explicitly stated in the NIT or SOW documents (only the GeM Bid Number GEM/2025/B/6375793 is available); bidders should confirm the internal BPCL CRFQ/PO number for correspondence. The BOQ (1750684559.xlsx) does not include unit rates or estimated amounts — no Estimated Tender Value is disclosed anywhere in the documents, making it difficult to assess bid competitiveness or reasonableness of rates without site visit and independent estimation. The recommended manufacturer list for SS Non-Return Valves (BOQ items 19 & 20) is stated as 'to be given by E&P' but is not included in the tender documents; bidders should seek this list before quoting. The Performance Security clause has an internal contradiction: the SOW (Section Terms & Conditions) states 'bank guarantee of 10% of the contract value,' while the NIT (Section V) states 'Performance Security Deposit in the form of DD/BG of 3% of basic contract value upfront within 15 days, with this revised value of 10% superseding GCC clause 18.1' — clarification on the actual applicable percentage and form is needed. The payment terms document (tender/1750684622.pdf) appears blank/empty in the provided content; bidders should request and review the actual Payment Terms Annexure V before submission. Drawings referenced in the GCC and scope (for pipeline layout, tank configuration, etc.) are not included in the tender package; bidders should request these during the pre-bid meeting to accurately price the works. The specific BPCL Painting Manual referenced for fire water line painting (BOQ item 23) and pipeline painting is not enclosed in the tender documents; the applicable paint specification standards and colour codes should be confirmed.] | Gaps and clarifications identified by cross-referencing all provided documents, noting missing information, internal contradictions, and references to documents not enclosed. |
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